One of our clients is looking for a 

MANAGEMENT ASSISTANT

 

About Kadaster

Stichting Kadaster- en Hypotheekwezen St. Maarten (Kadaster) is the official registrar of the ownership of immovable properties in St. Maarten. Individuals and establishments such as notaries, real estate companies, banks, law firms, and the judiciary system utilize the information from Kadaster as the official registrar of properties. Based on its tasks as established by law, Kadaster plays a crucial role in the overall economic development of St. Maarten.

 

ROLE SUMMARY 

We are looking for a highly organized and proactive Management Assistant to support the Managing Director and management team. This role encompasses administrative support, HR coordination, project management, and facility oversight. The successful candidate will play a crucial role in streamlining internal operations, facilitating effective communication across departments, and maintaining a professional and efficient work environment.

 

KEY RESPONSIBILITIES: 

Administrative Support:

  • Manage and organize schedules, appointments, and meetings for the management team.
  • Prepare, format, and distribute documents, reports, presentations, and correspondence.
  • Take accurate meeting minutes and distribute them promptly.
  • Maintain an organized filing system for both physical and digital documents.
  • Handle various administrative tasks and projects as assigned by management.

Project & Event Coordination:

  • Assist in planning and executing internal events, meetings, and special projects.
  • Coordinate travel arrangements and expense reports for the management team.
  • Track project timelines and deliverables, ensuring deadlines are met.

HR Administration:

  • Handle HR-related communication, employee onboarding, and record maintenance.
  • Coordinate recruitment processes, including scheduling interviews and reference checks.
  • Manage employee data, payroll mutations, and ensure compliance with HR policies.
  • Schedule training sessions and monitor completion of required courses.

Facility Management:

  • Supervise cleaning staff, ensuring cleanliness standards are met.
  • Manage cleaning supplies inventory and coordinate with external service providers.
  • Address and escalate facility-related issues as needed.

Communication & Collaboration:

  • Facilitate effective communication between departments and with external vendors.
  • Liaise with internal teams, clients, vendors, and regulatory bodies to support business operations.

 

 

QUALIFICATIONS/ REQUIREMENTS: 

  • MBO Level 4 in Administration, Office Management, HR, or related field (required).
  • Minimum of 2 years’ experience in administrative, HR support, or management assistance roles.
  • Experience handling confidential information and working in structured environments

 

 

 

SKILLS AND PERSONAL ATTRIBUTES:

  • Strong organizational and time-management abilities.
  • Excellent written and verbal communication skills in both Dutch and English.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools.
  • Ability to handle multiple tasks, prioritize, and meet deadlines with attention to detail.
  • Professional email and telephone etiquette.
  • Proactive, adaptable, and capable of working independently and as part of a team.
  • High level of discretion and confidentiality.

 

TERMS OF EMPLOYMENT 

• Remuneration is competitive and will be negotiated with the successful candidate.

• The position may require occasional travel to attend meetings, conferences, and 

site visits.

 

HOW TO APPLY 

If you meet the qualifications/requirements and are interested in applying for 

this position, we invite you to apply via email to: BDO Dutch Caribbean 

Email: applications@bdo.sx 

Reference: application MANAGEMENT ASSISTANT - KADASTER

Additional queries  (if any) should be forwarded to applications@bdo.sx 

The deadline for submitting your resume and motivation is March 31st, 2025. 

All applications should be submitted along with the following documents: 

• Cover letter with short motivation;

• Updated Curriculum Vitae;

• Certified copies of all academic transcripts, professional membership

qualifications, and certifications;

• Names of three referees, two of whom have closely supervised your

performance at work during the last 3-5 years.

 

Note A clean police record and a comprehensive assessment are mandatory for 

the selection process. Only candidates shortlisted will be contacted for interviews.